Privacy Policy

1. Introduction

BoardroomAI LLC ("BoardroomAI," "we," "us," or "our") respects your privacy and is committed to protecting it through our compliance with this policy. This Privacy Policy describes how we collect, use, and share information about you when you use our website, mobile applications, and other online products and services (collectively, the "Services"), or when you otherwise interact with us.

Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use our Services. By accessing or using our Services, you agree to this Privacy Policy.

2. Information We Collect

We collect several types of information from and about users of our Services, including:

2.1 Information You Provide to Us

• Account Information: When you register for an account, we collect your name, email address, password, job title, company name, and other information you provide during the registration process.
• Profile Information: Information you provide in your user profile, such as your photo, contact information, and professional background.
• Content and Communications: Information you provide when you use our Services, such as meeting details, tasks, goals, team information, and other content you submit or upload.
• Payment Information: If you subscribe to our paid Services, we collect billing details including credit card information, billing address, and other payment information. Note that payment processing is handled by our third-party payment processors, and we do not directly store credit card information.
• Communications with Us: Records and copies of your correspondence if you contact us, including email addresses and phone numbers you use to contact us, and information you provide in surveys or feedback forms.

2.2 Information We Collect Automatically

• Usage Information: Details of your visits to our Services, including traffic data, location data, logs, and other communication data and the resources that you access and use on the Services.
• Device Information: Information about your computer, mobile device, and internet connection, including your IP address, operating system, browser type, and device identifiers.
• Cookies and Similar Technologies: We use cookies, web beacons, and similar technologies to collect information about how you interact with our Services. For more information, please see our Cookie Policy.

2.3 Information from Third Parties

We may receive information about you from third parties, including:

• Business partners, such as integration partners when you connect your account with their services
• Identity verification services
• Publicly available sources
• Marketing and analytics providers

3. How We Use Your Information

We use the information we collect about you for various purposes, including to:

• Provide, maintain, and improve our Services
• Process and complete transactions, and send related information, including confirmations and invoices
• Communicate with you about products, services, offers, promotions, and events offered by BoardroomAI and others
• Send technical notices, updates, security alerts, and support and administrative messages
• Respond to your comments, questions, and requests, and provide customer service
• Monitor and analyze trends, usage, and activities in connection with our Services
• Detect, prevent, and address technical issues, fraud, or illegal activity
• Personalize and improve the Services and provide content or features that match user profiles or interests
• Facilitate contests, sweepstakes, and promotions and process and deliver entries and rewards
• Carry out any other purpose described to you at the time the information was collected

4. How We Share Your Information

We may share your personal information in the following circumstances:

4.1 With Your Consent

We may share your information when you give us your consent to do so, including if you authorize us to share your information with third parties.

4.2 With Your Organization

If you use our Services through an organization (such as your employer), that organization may have access to your information, including your usage data, content, and communications.

4.3 With Service Providers

We share information with vendors, service providers, and consultants that need access to your information to perform services for us, such as companies that provide hosting, maintenance, customer support, payment processing, analytics, and marketing services.

4.4 For Legal Reasons

We may share information if we believe disclosure is necessary or appropriate to comply with any law, regulation, legal process, or governmental request; to enforce our agreements, policies, and terms of service; to protect the security or integrity of our Services; or to protect BoardroomAI, our users, or the public from harm or illegal activities.

4.5 In Connection with a Business Transaction

We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements, or to resolve disputes or enforce our agreements.

6. Data Security

We have implemented appropriate technical and organizational measures designed to protect the security of your personal information. However, please understand that no security system is impenetrable, and we cannot guarantee the security of our systems 100%. In the event that any information under our control is compromised as a result of a breach of security, we will take reasonable steps to investigate the situation and, where appropriate, notify those individuals whose information may have been compromised and take other steps in accordance with applicable laws and regulations.

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information. These may include:

• Accessing, updating, or deleting your personal information
• Objecting to our processing of your personal information
• Requesting that we restrict the processing of your personal information
• Requesting portability of your personal information
• Opting out of marketing communications
• Setting cookie preferences

To exercise these rights, please contact us at privacy@boardroomai.com. Note that some of these rights may be limited where we have compelling legitimate grounds or legal obligations to process your personal information.

8. International Data Transfers

BoardroomAI is based in the United States, and we process and store information in the U.S. and other countries. If you are located outside the United States, we may transfer your personal information to the U.S., where privacy laws may not be as protective as those in your jurisdiction. By providing your personal information, you consent to any transfer and processing in accordance with this Privacy Policy.

9. Children's Privacy

Our Services are not directed to children under the age of 16, and we do not knowingly collect personal information from children under 16. If we learn that we have collected personal information from a child under 16, we will promptly delete that information.

10. Changes to Our Privacy Policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you by email or through the Services, or as otherwise required by applicable law. We encourage you to review the Privacy Policy whenever you access the Services to stay informed about our information practices.

11. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at:

BoardroomAI LLC
280 Wilson Avenue
Newark, NJ 07105
Email: info@boardroomai.com